Minutes of the meetings of the International Committee of IOI held in Tampere Hall, Tampere from 27 January to 31 January 2001
Present: Zide Du (Chairman)
Antonio Caleco (Portugal 1998)
Gokturk Ucoluk (Turkey 1999)
Jari Koivisto (Finland 2001)
Ha-Jine Kimn (Korea 2002)
Donald Piele (USA 2003)
Richard Forster (Great Britain) – Elected member (1999/2000/2001)
Vladimir Kiryukhin (Russia)- Elected member (2000/2001/2002)
Krassimir Manev (Bulgaria) – Elected member (2001/2002/2003)
Lionel Hartmann ( Executive Director of IOI)
By invitation: Tom Verhoeff, Chairman of the ISC
Observers: Jyrrki Nummenmaa, Saara Kudjoi, Nina Pukkila and other members of the Organising Committee
The Chairman welcomed all members of IC to this meeting, especially Krassimir Manev who was attending for the first time. He also welcomed members of the host team from Finland and looked forward to their presentations.
Apologies for absence from the meeting were received from Spyros Bakoyiannis (Greece 2004)
The minutes of the meetings held in Beijing, China from 25 – 27 September 2000 were confirmed as true and correct. The minutes were accepted unanimously.
The Chairman outlined some of the recent progress made by IOI. He particularly referred to:
Looking to the future he identified the promotion and marketing of IOI on a greater scale, as important. A need existed for marketing material and brochures to be produced.
6.0 Report by the Executive Director
6.1 The Executive Director tabled a report outlining activities for the first three months
of his term of office. Included in the report was a financial statement reflecting a credit balance
of $9757,60 as at 31 December 2000. It was agreed that all figures would in future be quoted in
US dollars. The ED also confirmed that audited figures would be tabled at IOI 2001.
The Organising Committee took members of IC through their plans for IOI. During the period of these meetings IC were shown all facilities to be used and planned excursions. IC Members were given a detailed project plan and all presenters took members through this document in greater detail. The following presentations were made to members of IC:
Jari Koivisto introduced the presentations, covering the organisation structure and the sponsorships and support received. He also tabled an Expenditure Budget totalling FM 4383000. Major issue still outstanding was the basis on which the computers for the competition were to be acquired. The City of Tampere was the most likely purchaser.
Tiina Aalto took members through her project plan, with more detail on the organisational structure.
Nina Pukkila, Chairman of the programme committee, outlined the proposed programme for the period of IOI.
Saara Kudjoi, Chairman of the Guides programme, explained the procedures to be followed in selecting and training the guides for IOI 2001.
Ari Sarjanen, Local Deputy Police Chief outlined the procedures to be followed by his team to ensure a trouble free IOI. He anticipated no problems.
Jyrki Nummenmaa, Chairman of the Scientific Committee briefed members on progress to date. 10 Tasks were under discussion and more work would be done to ensure that a set of tasks at the standard demanded by IOI would be ready. He proposed changes to the current rules which were outdated and did not describe the procedures being followed. The changes to clause 7.11 and 7.12 as proposed were approved by IC and would be circulated to members of GA, for final approval at IOI 2001. Jyrki agreed to E-mail the edited versions of these changes to the ED. ACTION: Jari
The changes would also be included in the Rules for discussion with team leaders at the first meeting of GA.
Jyrki agreed that he would include a page on FAQ on the website ACTION: Jari
Members of IC were also shown all the facilities at Tampere Hall which would be used during IOI. The facilities met all the requirements of IC except that the organising committee were asked to ensure that the room allocated for the two competition days would be big enough. ACTION: Jari
9.1At this stage there were two potential future host countries for IOI 2005 (Croatia and Poland).
Lionel tabled a proposal setting up a process and procedure for the election of one of these countries. It was agreed that candidate host countries would be asked to submit to IC a brief (not more than 2 x A4 pages) motivation as to why they should be the hosts. The motivation to indicate the availability of Financial and Human resources and their ability to cope with other critical issues and the risks associated with the hosting of an IOI. IC will make the decision and advise GA.
9.2 A letter of intent to host IOI 2006 was received from the UK. Richard Forster advised that a
more formal proposal would be tabled in due course. ACTION: Richard
10.0 Report by ISC
Tom Verhoeff (Chairman of ISC) presented a verbal report of the activities of the ISC. He indicated that a Final report had not yet been received from China. ACTION: Zide
He highlighted some of the major issues that were confronted during the ISC and review meetings held in the run up to IOI 2000. Some issues were resolved and some were still outstanding. He specifically requested input from members of IC on the "floating point" issue. ACTION: All
The ISC review meeting for IOI 2001 was scheduled for 7 to 11 May 2001. In addition he would be remaining on in Tampere for a few days after the IC meeting to work with the SC.
11.0 IC, with the agreement of the host country, approved the participation of Norway and Mauritius at this
years IOI. Gokturk asked that his negative vote on this issue be recorded. Invitations would be extended
to these countries by the Organising committee of IOI 2001. ACTION: Jari
11.2 Participation by India. There were two separate groups wishing to attend IOI as observers and it was agreed
that the ED would attempt to resolve this problem by getting the two parties to resolve the situation in line
with the requirements as laid down in the Rules. ACTION: Lionel
11.3 IC approved a separate competition being sponsored by Nokia and which formed part of a sponsorship
agreement with IOI 2001. This was a once off arrangement and held no implications for future IOI’s.
The ED would convey this decision to him. ACTION: Lionel
wish to make during IOI. This to be conveyed by the ED and to be announced at the first meeting of GA.
The Chairman thanked members of IC for their positive contributions during the meetings. A special
Vote of thanks went to the Organising Committee of IOI 2001 for their presentations and the way they had handled the visit of the IC. The Chairman wished them well with all their work between now and IOI.
The Chairman confirmed that the next meetings of IC would take place during IOI in Tampere from 14 July to 20 July 2001.
The Chairman declared the meeting closed.